Debt Collection Letter Template NZ

Dear [Recipient's Name],

I hope this letter finds you well. We are writing to you in regard to your outstanding account with [Your Company’s Name]. Despite our previous communications and reminders, the balance on your account remains unpaid.

Account Details:

• Account Number: [Account Number]
• Outstanding Amount: [Amount]
• Due Date: [Due Date]

We understand that circumstances may sometimes lead to financial difficulties, and we are willing to work with you to find a solution. However, it is crucial that you address this matter urgently to avoid further action.

Immediate Actions Required:

1. Payment: Please remit the outstanding amount in full by [Final Deadline]. Payment details are provided below.
2. Contact Us: If you are unable to make the payment or if you believe there is an error, contact us immediately at [Contact Information].

Payment Instructions:

• Bank Name: [Bank Name]
• Account Name: [Account Name]
• BSB Number: [BSB Number]
• Account Number: [Account Number]
• Reference: [Reference Number]

If payment is not received by the specified date, we will be compelled to escalate this matter. Possible actions may include involving a collections agency or initiating legal proceedings to recover the debt. We sincerely hope to resolve this issue amicably and avoid such measures.

Contact Information:

• Phone: [Phone Number]
• Email: [Email Address]
• Address: [Postal Address]

We appreciate your prompt attention to this matter. Thank you for your cooperation.

Yours sincerely,

[Your Full Name]
[Your Position]
[Your Company’s Name]
[Company’s Contact Information]

Important Note: This letter is a formal request for payment. Please treat it with urgency.